Tailgate parties are a beloved American tradition, bringing friends, neighbors, and sports enthusiasts together to celebrate as one. Whether you’re a seasoned tailgater or a newbie, this guide will walk you and your board through the steps to create a memorable event that fosters community spirit and camaraderie among your neighbors.

Planning and Preparation

Start by selecting the game that works for most homeowners in your association. You can determine this through a quick survey that you can send out to all of your homeowners through a tool such as the one provided in our HOAst e-voting platform. Next, you’ll want to determine the best location within your community to host the tailgate party. This could your clubhouse, a cul-de-sac, or even a local restaurant close to your neighborhood. You’ll also want to collaborate with your board to make a list of all the supplies you’ll need, including tables, chairs, a grill, coolers, tents or canopies, and sports equipment.

Theme and Decorations

You need to look the part if you’re going to celebrate your team! Be sure that your party is adorned in team colors with tablecloths, balloons, banners, and more. You can also consider adding some fun games around the party area to keep conversations going. Corn hole, table football, pool, and even a few stacks of cards will keep party goers entertained while they’re watching the game.

Food and Drinks

There are a few ways to easily handle food and drink without breaking the bank, especially if your tailgate party is within your neighborhood.

• Potluck Style: Encourage neighbors to contribute to the menu by hosting a potluck-style event. This way, you’ll have a diverse range of dishes, and it eases the burden on the board. You can collect information about what everyone is bringing through your online survey tool, or through messages available in your online portal.
• Grill Master: Set up a grill station where you can cook burgers, hot dogs, and other tailgate favorites. Don’t forget to have vegetarian and vegan options available.
• Beverages: Stock up on a variety of beverages, including soda, water, and sports drinks. You can also ask neighbors to bring their favorite beverages to share.
• Desserts: Satisfy everyone’s sweet tooth with a dessert table filled with cookies, brownies, and cupcakes. Here are some fun ideas to add sporty pizzazz to your desserts!

Entertainment

Obviously, the big entertainment is the game. If possible, set up a big screen or projector to watch the game in style. Don’t forget comfortable seating arrangements for everyone to enjoy. You can also use a tailgate playlist (like this one!) to keep the energy high.

Safety and Cleanliness

This is a topic many forget when planning an event for their HOA/COA. Place ample trash and recycling bins throughout the party area to keep the space clean and organized. Have a basic first aid kit on hand in case of any minor injuries or accidents. If alcohol is allowed, make sure to encourage responsible drinking and have designated drivers or alternative transportation options available, if needed.

RSVPs and Communication

If using a clubhouse or other common area, you’ll want to reserve your location through your amenities booking tool to plan accordingly. Use email, social media, and neighborhood bulletin boards to keep everyone informed and excited about the event. You should also keep everyone in-the-know through your website portal and homeowner app so they’re aware of any updates, what to bring, and if you need any help with setup or take down.