Snail Mail, But Smarter: CINC Partners with HOA Mailers
Snail mail is old-school, but in community association management, it's still very much a daily necessity. Whether it's sending out certified violation notices, ballots, or budget packets, CAM companies are tasked with mailing a significant amount of physical correspondence. And let's be honest: it's tedious, time-consuming, and expensive.
Between downloading and formatting mailing data, managing printers and equipment leases, keeping up with legal requirements (like secret ballot rules in California and Florida), and battling USPS delays, mailings can easily turn into a full-time job.
But it doesn’t have to be that way.
We're excited to announce a brand-new integration with HOA Mailers, a trusted partner that has spent the last 18 years working exclusively in community association management, traveling the country to understand what CAM companies need, and building mailing tools to save time, money, and stress.
With a large footprint and facilities strategically placed across the U.S., HOA Mailers offers lightning-fast turnaround—most jobs are mailed the next business day—and dedicated account reps who deeply understand the world of CAMs and HOAs.
Seamless Integration with CINC
Now, CINC users will be able to access HOA Mailers features directly from within the CINC platform, eliminating the need to export data or log into a separate tool. Here's what you can expect:
- Real-time data sync: Homeowner records, addresses, and mailing preferences pull directly from CINC.
- Automated triggers: Generate physical mail straight from your existing workflows.
- Digital records: All mailed items are archived and linked to each homeowner's file.
- Custom preferences: Add your logo, choose color or black-and-white, and tailor branding and permissions per division—especially helpful for multi-entity management companies.
- Payment options: Add QR codes that direct homeowners to your preferred portal, like CINC Systems.
This integration supports virtually any type of generic mailing your associations need—violation letters (even certified mail), meeting notices, budget packets, audit disclosures, payment coupons, community updates, postcards, and yes, secret ballots that meet CA and FL compliance requirements.
What About Reconciliations?
One of the biggest time drains? Turning third-party invoices into billable charges per association. This new integration ingests your company’s markup structure, then automatically generates consolidated, by-association invoices with those markups applied. You can download everything in one neat ZIP file—no spreadsheet gymnastics required.
Go-Live Coming Mid-July!
Expect our new integration with HOA Mailers to roll out in mid-July, bringing modern mailing solutions to the fingertips of CINC Systems customers nationwide.
Ready to eliminate another manual process from your plate and get back to the work that really matters?