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How to Create and Visualize Vote Results

This guide explains how to create reports and review ballots for both electoral (secret) and non-electoral (non-secret) voting methods. These tools are essential for confirming results, quorum, and individual participation when paper or other non-electronic votes are involved.

 

VIDEO TUTORIAL BELOW

 

Step 1 – Log In and Access Voting Methods 

  1. Log in to your association website. 
  2. Click CM at the top of the screen. 
  3. Select Owners Meetings. 
  4. Locate the ballot you want to report on (e.g., Annual Meeting). 

Step 2 – Create the Report 

  1. Click the method name to open the action menu. 
  2. Select Create Report. 
  3. Confirm the action. 
  4. Wait a few seconds until the system confirms the report was created successfully. 

Step 3 – Access the Report 

  1. Go to Reports. 

  2. Select Meetings. 

  3. Find the meeting associated with the method you reported on. 

  4. Click the meeting title and choose Voting. 

Step 4 – Review Electoral (Secret) Votes 

Electoral votes display limited information to preserve secrecy. 

From the vote screen, you can review: 

  • Total eligible units 
  • Quorum 
  • Vote weight 
  • Meeting and report details (date, location, title) 

You may: 

  • Click Print to download a PDF tally report 
  • Select Addresses and Votes to view a list of participating units (without revealing selections) 
  • Print and share this list with board members if needed 

 

Step 5 – Review Non-Electoral (Non-Secret) Votes 

Non-electoral votes provide detailed visibility. 

From Results, you can: 

  • View vote options and totals 
  • Print or export results 
  • Download detailed voting files showing: 
  • Address and unit number 
  • Number of votes 
  • Submission date 
  • Selected option 

Additional options include: 

  • Addresses: View all units that participated 
  • View: Open a specific vote entry 
  • Print: Generate a full tally report 

 

Step 6 – Confirm Totals and Participation 

By reviewing results and printed tallies, you can: 

  • Confirm total votes cast 
  • Verify participation by unit 
  • Share accurate documentation with your association or board 

 

This process allows you to confidently create reports, review voting activity, and export or print results for both secret and non-secret voting methods. 

📧 Need Help? 

If you encounter issues or need additional assistance, please contact our support team at: HOAstsupport@cincsystems.com