Managing a homeowner association (HOA) or condominium association (COA) takes hard work. You need to be responsible, organized and possess strong communication skills. Association managers are the ones who ensure your client’s HOA/COA grows into a successful, thriving community.
There are many duties you will be expected to perform as an association manager. You will handle the HOA’s/COA’s finances, work orders and maintenance, and interface with residents. Association managers are often tasked with hiring service providers and vendors, too. It can be a very rewarding position, but association management is not without its challenges.
Thankfully, there is a wide variety of software and apps designed specifically for association management. These programs can help automate daily tasks, organize the HOA’s/COA’s finances, and streamline communication between residents. If you’re in charge of an HOA/COA, association management software will make your job much easier.
But with so many apps and programs to choose from, how do you know which association software is right for you? What is the best association management software? Here are some factors to help you decide.
Consider What the Association Needs
Because there are so many different association programs and apps to choose from, start by taking stock of the specific needs of the HOA/COA you manage. How big is the association? Does the community include shared spaces, like a pool or multi-purpose room, that would benefit from online scheduling?
If you’re managing a small COA, for example, you may not need all the bells and whistles that come with expensive management software. Conversely, managers who have a large portfolio or oversee HOAs with a large number of residents will require software that can handle bigger databases.
Also, consider your own management style preferences. If you like to work on-the-go, instead of staying in an office all day, choose association management software that offers a mobile app.
Once you’ve made a list of your association’s HOA’s/COA’s software needs, you’ll be able to find the perfect program or app for your needs.
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Choose Software that Offers Accounting Features
No matter how big or small the association is, one software feature remains absolutely essential: accounting. Let’s face it, managing an HOA’s/COA’s finances isn’t the most glamorous part of the job. Luckily, association software with accounting features will make your financial responsibilities easier than ever.
With accounting features, association management software will save you time and money. You will be able to organize HOA/COA finances like never before. With everything stored in the cloud, association management software will eliminate the need for complicated paper filing systems. You can also balance the budget online, in real-time, by linking the association’s bank accounts to your software.
Additionally, association software accounting features will let you conduct financial business online. You’ll be able to create a web portal where residents can pay association fees, vendors can submit invoices, and you can pay bills. The best kind of association software is one that displays everything in one convenient dashboard. As a bonus, you’ll be able to generate and share easy-to-read financial reports with your clients.
Association Software Will Help Automate Daily Tasks
When choosing the best association management software, ask yourself this: how can I work smarter, not harder? High-quality software will do just that! As an association manager, you have a lot on your plate. The right management software for the HOA/COA you manage will help you automate daily tasks and streamline operations so you have more free time for other projects.
Look for association management software that can assist with day-to-day operations. For example, many association software programs allow managers to process work orders online. This allows residents to submit work orders along with photos or videos of what needs to be repaired. As a manager, you can sort the work orders by date received, category, or priority. You can then schedule repairs in clusters that make the most sense based on the type of work. Residents can then receive online updates about the job.
Great association management software will also give you the option to create resident directories and online scheduling for community spaces like gyms or rec rooms. These features will help you manage your client’s association more efficiently.
Make Sure You Can Go Mobile
In a mobile world, it’s important to make sure your association management software can keep up. Whether you’re managing an HOA with a large portfolio of properties or you just enjoy working out of the office, choose software that includes a reliable, easy-to-use mobile app.
A mobile app lets you stay connected to the HOA/COA no matter where you go. You can manage your clients’ associations from a laptop, a tablet or even a smartphone.
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Quality Software Keeps Your Client’s Data Secure
Finally, good association management software will keep your client’s HOA/COA data secure. Because you’ll be handling sensitive financial data, and possibly private information about residents, you will want to choose the software you can trust. Choose a program or app that closely guards the association’s data and keeps it safe in the cloud.
CINC Systems is the Best Choice for Association Management Software
There are several key features that make a program or app essential to association management. First, look for accounting features and integrated banking that lets you streamline account reconciliation online. Second, find software that can automate daily tasks, like work orders and scheduling. Finally, choose a platform with a great mobile app and robust security.
CINC Systems is the best choice for association management software because it includes all these features and more. CINC Systems is also customizable and scalable to meet the needs of different HOAs/COAs. With CINC Systems, you’ll be able to strengthen any association and create a truly amazing community.
Don’t just take our word for it. Try CINC Systems and see the difference for yourself. Request a free demo today.v